Set Up Google Voice For Your Massage Business

How To Set Up Google Voice for your Massage Business

In this step by step guide, I will show you how to set up Google Voice for your massage business. This free tool is one of the best things you can do for the success of your practice. If you want to read more about how Google Voice can help grow your massage business, check out the link below.

    Related Article: MyMassageBiz Best Tool: Google Voice

In the step-by step guide below I make it quick and easy for you to set up Google Voice. Follow these simple steps and you will have your business phone set up in minutes. Once you have it active, you’ll never miss another call and you will take your business to another level of professionalism.

Set Up Google Voice For Your Massage Business

Google Business Email: G Suite

Taking your massage business to the next level

Setting-Up Your Business Email

I recommend that you use a separate email account for your business. There are two ways that you can set up a business email.

  • Standard Business Email:  yourmassagebiz@gmail.com
  • Business Domain Email:  info@yourmassagebiz.com or John@yourmassagebiz.com

Business domain email is the way most businesses brand their email and it is definitely the most professional of the two. I recommend Google’s G Suite

G Suite

G-Suite s an excellent suite of business tools which includes the ability for you to set up your business domain as your email address (@yourmassagebiz.com). 

Sign up for your free 30-day trial at:  http://mymassagebiz.com/GSuite. 

The cost is $5 per month after the free trial.

If you would like more info, check out this article:

  Related Article: Best Massage Business Tools: G Suite:

 

Set Up Google Voice For Your Massage Business

Set Up Google Voice For Your Massage Business: Gmail Sign In

Step 1:  Sign in to your Google Business Email.

  • You need a ‘Gmail’ email account set up with Google to access Google Voice.
  • We recommend that you do not use your personal email and that you set up a  separate business Gmail account. Check out  our article, ‘How To Set Up A Google Business Gmail Account’ if you don’t already have one.
    • Log in to your business Gmail account.

     

 

 

Set Up Google Voice For Your Massage Business

 

Set Up Google Voice For Your Massage Business

Step 2:  Opening Google Voice

There are several ways to access your Google voice account:

  • The East Way: With your email open, open up another browser tab and type in google.com/voice or click here. This only works if you already have your mail account open.
  • You can also access your account by following these steps:

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Skip To Step 3 If You have Already Opened Google Voice

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 Step A: In your email, click on the icon at the top next to your email address..

Click on images to enlarge

Set Up Google Voice For Your Massage Business: Open Google Voice

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 Step B: Click on ‘more’ at the bottom of the window.

Set Up Google Voice For Your Massage Business: Opening Google Voice

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 Step C: Click on ‘Even more from Google’ at the bottom of the window.

Set Up Google Voice For Your Massage Business: Continue To Open Google Voice

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 Step D: Scroll down until you see the Google Voice App.

Google Voice 5

 

Step E: Click to open the Google Voice App.

Set Up Google Voice For Your Massage Business: Click to open Google Voice

Whew! That took a lot to get to the app. It’s much easier to open up another browser window and type in google.com/voice. Make sure you are logged into your business Gmail.

 

 

Set Up Google Voice For Your Massage Business

Step 3:  Setting Up Your New Google Voice Account

Click the  ‘I accept Google terms’ box, and then click proceed.

Set Up Google Voice For Your Massage Business Getting Started

 

Set Up Google Voice For Your Massage Business

Step 4:  Set Up Your Google Voice Number

Click on  ‘I want a new number’.

Set Up Google Voice For Your Massage Business Set up your phone number

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Set Up Google Voice For Your Massage Business

Step 5:  Add A Following Phone

Add tour forwarding number. This will usually be your cell phone number. You can add additional phone numbers later. Click continue.

Set Up Google Voice For Your Massage Business setting up your nember

 

Set Up Google Voice For Your Massage Business

Step 6:  Verify Your Phone

Click on the ‘Call me now’ button. Google will then call you to verify your phone. Enter the number that you see in the window.

Google Voice 10

Set Up Google Voice For Your Massage Business

Step 7:  Pick Your New Business Number

You can search numbers by entering a zip code or city. You can also search by using a word or phrase.

Set Up Google Voice For Your Massage Business Choose your number

Set Up Google Voice For Your Massage Business

Step 8:  Choose Your Number

If you find a number you like, click on the radio button and then click continue. Keep looking by entering cities, words or numbers, and click search again.

Set Up Google Voice For Your Massage Business Choose Your Number

Set Up Google Voice For Your Massage Business

Step 9:  You Have Your New Number!

Make sure you write down your new business number, and click  ‘Finish’ to go to your account page.

Google Voice 13

 

Step 10: Your Google Voice Page

This is where your voice-mails and missed calls will be. You can also text and make calls from this page.

Set Up Google Voice For Your Massage Business: Google Voice Page

 

Step 11: Open Your Settings

Click on the gear and then settings.

Set Up Google Voice For Your Massage Business: Open your Settings.

 

Step 12: Click On The ‘Phones’ Tab

  • This is where you choose the phone you want to forward calls to.
  • Check the box next to the phone you want to answer your business calls from.
  • You can add multiple phones to the list from this page.
  • You can also choose to receive texts and voice-mail notifications for each phone.
  • If you don’t check any phones, a call will go directly to your voice-mail.

 

The Phones Tab

Set Up Google Voice For Your Massage Business: Phones Tab

 

Step 13: Click On The Voicemail and Text Tab

  • This is where you record and control your greetings for your voice-mail.
  • You can record multiple greetings for different situations.
  • Use the pull down menu to choose which message you are using.
  • Enter the email address that you want the voice-mails, notifications and text messages to go to.

 

Voicemail & Text

Set Up Google Voice For Your Massage Business: Voicemail and text

 

 

Step 14: Click On The ‘Calls’ Tab

  • This is where you control how you answer calls.
  • You can decide whether to display the caller’s phone number or your business number when a call comes in. We recommend checking the caller’s phone number so you can call them back.
  • Make sure you check the two boxes for missed calls so you keep a record and are notified if you miss a call.

Calls

Set Up Google Voice For Your Massage Business: Calls Tab

 

Calling back missed calls can get you appointments that you normally would have lost. Using this technique works! You can return miss calls from the night before, if you miss a call when you are on your phone with another client, or if you are in a session and someone calls you. Make sure to check “Display Caller’s phone number”.

 

Step 15: Google Voice Apps For Your Phone

 After you set up your Google voice, download one of these apps for you phone.

Google Voice

G-Whizz

Set Up Google Voice For Your Massage Business: App

Set Up Google Voice For Your Massage Business: Gwizz App

Conclusion:

While it is important to have a website for your business, it’s not necessarily the first thing you should do to start and grow your business. There are several other steps you can take that will bring you more clients faster. However, it is important for you to get your domain as soon as possible and it’s a good idea to get started building your website because it will take some time to get it exactly the way you want it.

One important thing to keep in mind is that even if you are not a tech geek, building a website with Bluehost and WordPress can be lots of fun and extremely fulfilling. Most importantly in the long run it could be the difference between success and failure.  Using these tools will give you the foundation to grow your business by utilizing everything that they offer.  The power of these tools to grow your successful practice can not be overstated.

I hope you found this article helpful. Please leave a comment below and let me know what you think of Bluehost. If you want to spread the word, please share this article on Facebook, Twitter or you can pin the image below to your Pinterest board. I wish you success and prosperity.

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About The Author

Dave Kennedy

Dave created MyMassageBiz.com as a tool to help massage therapists start and grow their own successful businesses. He has worked in the field for over 25 years as a therapist and as the owner of multiple massage clinics.

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Some of the resources listed in this article may contain affiliate links. This means that if you choose to make a purchase, I will receive a small commission. This commission will come at no additional cost to you.  I have worked with these companies and they come highly recommended as helpful for your massage business. However, please do not spend your money on any of these products unless you feel they will be helpful to you. Thank you for your support.

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